Why have you reciving this?

Why are you receiving this?

You are receiving this email because your company supplies products to [Client Name / XX AS], and as part of our annual quality and compliance review, we require confirmation that your products meet relevant regulatory requirements.

Dear [Name] & QA Department,

Please find attached the pre-generated QA documentation required under the IHM (Inventory of Hazardous Materials) regulations on behalf of XX AS.

This request has been sent previously, but we have not yet received your completed response.

Below is an overview of the documents we need you to review and complete:

• AFD – Asbestos Free Declaration
  To be completed and signed to confirm that no asbestos is present in your products.
• MD – Material Declaration
  If no hazardous substances are present above the thresholds in Table A/B, no signature is required.
  If any listed substances are included, please update the document with the relevant type, concentration, and weight.
• SDOC – Supplier’s Declaration of Conformity
  To be signed to confirm compliance with the listed regulations.
• REACH
  If your company has a valid REACH compliance statement, please provide it.
  Alternatively, you may complete the attached template.
• RoHS
  If your company already has a RoHS compliance statement, please provide it.
  Otherwise, you may use and complete our attached form.
• Conflict Minerals
  Please complete this form to the best of your knowledge.

Kindly confirm receipt of this email and let us know that the responsible person has started working on the task.

We kindly ask that all required forms be reviewed and returned within 5 working days.

Thank you for your cooperation and for helping ensure compliance with these important regulations.

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